Better Looking Documents #HTipT #87

Stop sitting on the ENTER key to get the layout you want. Learn about document breaks instead.

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Hi, I’m Alia Vryens and I’m the Microsoft Word Wizard here at the Auspicious Arts Incubator. Have two Hot Tips for you because you’re extremely lucky and it’s because one of my pet peeves is when I see a multi-page document that has been broken up with a lot of indents. You know what I mean. You want that heading to go down on the next page so you just mash Enter a bunch of times to push it down. You sit there for ages. It’s messy and it’s slow. What is much better is to use my next two tips.

First, we’ve got page breaks. This is a better way to break up your page if you’ve got for example half a page of text and you need to start a new chapter. If you put in a page break you can go back and keep typing above the page and it won’t affect the text on the next page. To use a page break go Page layout, which is one of the tabs in your ribbon at the top of the screen, Breaks, Page Break and it would pop it in for you or if you’re into keyboard shortcuts which are my favorite you just press Ctrl/Command on a Mac and Enter. That’s it. That’s all you have to do instead of sitting there for ages mashing this button.

My advice is to use page breaks whenever you can and dont use section breaks if you can get away with it. Section breaks is a little bit more advanced. They’re good if you need to restart your page numbering or change the margins for just one page but other than that you’re way better sticking with just a page break.

Then after that we have the Keep with Next function. This is one of my favorite things to use and it’s one of my secret weapons when I’m putting together a document so let’s imagine we’ve got a document with a lot of different headings so instead of going through every page and pushing Enter to make it go down or even instead of using a page break you go to your Paragraph setting then Line and Page Break tab and check the tab that says Keep with Next.

What this is going to do is this is going to make sure that the text that you’ve said Keep with Next will always stay stuck to the paragraph after it. If things above it push the paragraph onto the next page the heading is going to go with it.

That’s my tips for this week. Leave me a comment with any questions you have or suggestions for other things that you would like me to go over in my next series of Hot Tips and make sure that you subscribe to our Hot Tips and check out our website at AuspiciousArtsIncubator.org.

 

 

• Hot Tip Tuesday Planning & Productivity
• microsoft WORD, productivity, word processing
• 2nd Feb, 2016
• 2