Alia Vryens, our resident WORD wizard shares the #1 tip to help you figure out what’s up when something goes wonky in your documents.
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John Paul: Hi. I’m John Paul Fischbach, the CEO and Chief Alchemist here at the Auspicious Arts Incubator and I welcome you to this week’s Hot Tip. I have a special guest in the studio. I’d like to introduce you to Alia Vryens. Alia works with us here in the team at the Auspicious Arts Incubator but she’s our secret Microsoft Word Wizard. Anything you need to know about Word she knows it.
What we’ve done is over the last year or so we have gathered things that artists have needed help with and things that I’ve needed help with. When I call Alia, she runs into the office and I say this thing. I’m trying to get this document to do this thing and it’s not really working and the first thing she does…
Alia: The first thing I always say is have you turned on…
John Paul: That little P thing. What is the little P thing?
Alia: The little P symbol so this is my tip for this week is find the little backwards P symbol which we’ll put an image of somewhere around here. If you turn this one this is going to show you your paragraph marks and it’s basically going to show you your non print symbols. What that means is when you’ve got something funky going on in your document, it’s just all a bit skewy you can turn this little symbol on and it will show you whether you’ve got too many spaces between your words or it will show you if you’ve got a tab in the middle of your text and that is why you’ve got a strange gap. Basically it’s the first thing that I look at every time I want to investigate my document.
John Paul: So you actually keep that on all the time right?
Alia: I do. I actually have that on for the majority of the time except when I’m doing my final proof edit because it can be a little bit hard to read just because it’s got so much stuff going on in the screen but when I’m doing my first edits, all that kind of stuff. I always have that on.
John Paul: And it has helped me. When I find something that is not quite right I do that and then I can see that I’ve added an extra space or it’s the, in my world it’s the tabbing. I’m a bad tabber.
Alia: Overtab.
John Paul: I overtab but it shows you and then you can help me fix it and solve it and figure out. Sometimes it is just something funky.
Alia: Most of the time it’s just this one little thing that you didn’t know was there and these non-print symbols will show you what is going on.
John Paul: That is the Hot Tip for this week so if this Hot Tip was helpful please send this on to a friend or let another artist friend of yours know about it. If you really are looking for real, practical help for your career as an artist check us out at the AuspiciousArtsIncubator.org.
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